Lease audit

Every lease says something the rent roll doesn’t

Lease Audit reads your leases against your MRI, Yardi or other ERP records field by field and hands you the discrepancies first, with the evidence attached. Your team sees the clause, decides and signs off each tenancy.

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Meridian Studio Harbour House

Annual Rent

Sample data
In the documents

$487,200

Main Lease · §4.1 · p.12

Clause 4.1 of the sample lease sets the annual rent at $487,200 from the commencement date.

Evidence

Read from the document.

Annual Rent

$487,200 Verbatim

§4.1 · p.12
Mismatch
In the ERP

$462,000

Annual rent · 1 lease record

The ERP lease record holds an annual rent of $462,000.

Evidence

Read from the system of record.

Annual Rent

$462,000 Verbatim

Annual rent · 1 lease record

Clause 4.1 of the sample lease sets annual rent at $487,200; the ERP lease record holds $462,000. These values differ for the same tenancy and effective period.

Assessed by Unseen

Annual rent, with the lease clause and the ERP record side by side.
The problem

Where the exposure hides

One finding, end to end

A rent difference, from clause to sign-off

For each tenancy, the audit reads the lease and the ERP record and compares them field by field. Here the rent roll and the signed lease disagree on annual rent by $25,200. The audit does not decide which is right. It puts clause 4.1 in front of the people who do.

  1. 01
    Evidence Open the clause behind the finding. Document references give the lease, clause and page; record references show the ERP value being compared.
  2. 02
    Review A lease administrator or analyst checks the clause and flags the field ready for approval. If the verdict is wrong, say a variation the audit set did not include, they reclassify it and record why.
  3. 03
    Approval An asset manager or a second reviewer approves the field or sends it back with a reason. The person who flagged a field cannot approve it, so every accepted finding carries two names.
  4. 04
    Tenancy sign-off Once every field that needs approval has it, the tenancy is signed off. The sign-off keeps a snapshot of the findings and decisions as they stood, ready for the valuer, the auditor or the next due diligence.
Signed off

Meridian Studio Harbour House

Last processed 21 Sep 2026

Sample data
Current audit History Documents 1 Missing 0

Unseen has run 1 time since 21 Sep 2026, 8:00 am. This tenancy was signed off by Jordan Patel on 24 Sep 2026, 4:30 pm.

All 13 Sign-offs 1 Runs 1 Review activity 11
  1. Jordan Patel signed off this tenancy
    attests the results of 21 Sep 2026, 8:00 am

    “All fields reviewed and approved. The annual rent mismatch stands as a finding.”

  2. 11 field updates by 2 people 5 approved · 5 flagged ready · 1 comment
    • Jordan Patel approved Annual Rent , Rent Review Type , Permitted Use , Lease Expiry Date , Current Term Start Date
    • Sam Lee flagged Rent Review Type , Permitted Use , Lease Expiry Date , Current Term Start Date , Annual Rent ready
    • Sam Lee commented on Annual Rent

      “Checked clause 4.1 on page 12. The lease sets annual rent at $487,200; the ERP record holds $462,000.”

  3. Run completed by Unseen · the first on record
    5 fields · 4 Match · 1 Mismatch
Review, second-person approval and tenancy sign-off stay on the tenancy’s record.
Four verdicts

Know what matches and what needs review

The audit runs first and puts a verdict on every field it checks against the record. Your team closes each finding with the evidence in front of it and records the decision.

Match
The compared evidence agrees, including applicable tolerance or policy rules.
Mismatch
The compared evidence does not agree.
Missing
One or both sides lack a comparable value.
Conflict
Sources disagree within at least one side of the comparison.
Other findings

Not every finding is a wrong number

Missing

A guarantee the documents do not show

The tenancy record for Northline Pharmacy holds a $121,800 bank guarantee. No lease clause, deed or bank instrument in the audit set evidences it, so the field is marked Missing.

Northline Pharmacy Harbour House

Bank Guarantee Amount

Sample data
In the documents

N/A

No evidence

No bank guarantee, or clause stating a guarantee amount, was found in the documents supplied for this tenancy.

Missing
In the ERP

$121,800

Bank guarantee amount · 1 lease record

The ERP lease record holds a bank guarantee amount of $121,800.

Evidence

Read from the system of record.

Bank Guarantee Amount

$121,800 Verbatim

Bank guarantee amount · 1 lease record

The ERP records a bank guarantee of $121,800, but no supplied document for this tenancy evidences it. This does not prove that no guarantee exists. The guarantee or the clause requiring it may simply not be in the document set.

Assessed by Unseen

Missing evidence is not proof that the guarantee does not exist. The instrument may sit with the bank or in a file that was never supplied. The reviewer chases it and records the answer, so the exposure is known either way.
Conflict

Two documents that disagree

The sample lease for Kestrel Legal grants 12 car parking spaces. A car-park licence for the same premises and term grants 8. Both are current.

Kestrel Legal Harbour House

Car Parking Spaces

Sample data
In the documents

Conflict

Evidence disagrees

2 documents

Two current documents disagree.

Cited values
  • 12
  • 8
Evidence

Two current documents set the number of car parking spaces.

Car Parking Spaces

12 Verbatim

Main Lease · Item 9 · p.2
Car Parking Spaces

8 Verbatim

Parking Licence · §2.1 · p.1
Conflict
In the ERP

12

Car parking spaces · 1 lease record

The ERP lease record holds 12 car parking spaces.

Evidence

Read from the system of record.

Car Parking Spaces

12 Verbatim

Car parking spaces · 1 lease record

The sample lease grants 12 spaces; the car-park licence grants 8. Neither replaces the other.

Assessed by Unseen

Neither document replaces the other, so the count stays unresolved until someone reads both and decides. A deed of variation that supersedes an earlier term is not a conflict.
Sign-off

Two names on every field, one step on the tenancy

Each field that needs approval passes through two people before it counts. When every one of them has, one reviewer signs the tenancy off. The sign-off pins a snapshot of the findings and decisions as they stood, with a note for the record.

Field
  1. 01 Flagged ready

    A reviewer checks the clause and flags the field ready. It stays with them until they ask for approval.

  2. 02 Pending approval

    A second person approves the field or sends it back with a reason. The person who flagged it cannot approve it.

  3. 03 Approved

    The field carries two names. While the audit is open, the approval can be revoked and the field reviewed again.

Tenancy
  1. 04 Every field approved

    The sign-off opens only when every field that needs approval has it. Until then, the control says why it is not available.

  2. 05 Confirm, with a note

    One reviewer confirms in one step. The note goes on the record, and can mention the people who need to see it.

  3. 06 Locked, as it stood

    The tenancy shows who signed it off and when, and the snapshot opens later exactly as it stood. If a later run moves a field, the history marks that run as changed since sign-off.

Scope

One audit across a building or a portfolio

An audit covers the tenancies you choose, whether one asset ahead of a valuation or a portfolio ahead of a sale or an acquisition. Your team works through it building by building and signs off each tenancy on its own.

  1. 01 Audit The buildings and tenancies in scope
  2. 02 Building Progress for each asset
  3. 03 Tenancy Reviewed and signed off on its own
  4. 04 Field One verdict, with its clause
What it checks

Reads the whole lease, checks what matters

100+ fields in the lease extraction schema

The schema reads rent and rent reviews, term start and expiry, permitted use, bank guarantees, incentives and car parks. An audit compares the checks agreed for your portfolio, not every field the schema can read.

Some checks are about clauses rather than values, for example whether every lease carries the demolition, relocation or make-good clause your standard requires. Unseen configures these with you during set-up.

Not every field appears in every lease, and not every field is compared in every audit.

Getting started

We set up the audit with you

The audit runs on the Unseen Engine, which already reads your documents. Set-up is run by the Unseen team. We agree the checks with you, read the documents and open the audit to your lease administrators, analysts and asset managers.

Outputs

Reviewed findings, with a record of who decided

See it read your own leases

Bring a handful of leases, or a whole building. We run them and show you what comes back against what your rent roll says today. A person sets it up, not a scheduling link.

Your leases and tenancy records sit under the same controls as everything else we hold for you. Read how we protect your data

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Unseen
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See it read your own documents

Bring a handful of leases, or a whole building. We run them and show you what comes back against what your systems say today. A person sets it up, not a scheduling link.

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